executive office assistant

University Research Co., LLC (URC)

Job Summary

The Executive Office Assistant will offer highly complex administrative functions to support the work of the COP and Senior Management Team.

  • Minimum Qualification: Bachelor
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description

University Research Co., LLC (URC) is a global company dedicated to improving the quality of health care, social services, and health education worldwide. With a non-profit affiliate, the Center for Human Services (CHS), URC manages projects in over 45 countries, including the United States.

About USAID RHITES-N Project:

With the RHITES-N Acholi Project (Regional Health Integration to Enhance Services in Northern Uganda – Acholi), USAID will continue its support of the Government of Uganda’s (GOU) efforts to improve access to and use of health services in the country’s post-conflict northern region. RHITES-N Acholi Project activities will build on USAID investments and national advances to increase access to and use of high-quality integrated services that accelerate the ability and capacity to respond to the specific health needs of residents in the Acholi sub-region, leveraging the URC-ASSIST project successes.

Job Summary:  The Executive Office Assistant will offer highly complex administrative functions to support the work of the COP and Senior Management Team. The Executive Assistance will provide high-level support, often of a confidential nature, for the Senior Management Team, including administrative, record keeping, communications, and logistical support.

Key Duties and Responsibilities:

  • Coordinate and maintain the COP’s calendar of appointments and schedule the COP’s meetings and conference calls.
  • Liaise with government officials (including MOH and hospital directors) and their staff, and other implementing partners), to set up high-level meetings with project COP and senior management as desired.
  • Manage incoming correspondence to the COP and the senior management team, including e-mails, letters, and invitations to meetings.
  • Support the COP in prioritizing his workload, tracking and bringing to their attention items for urgent action. Drawing upon experience and judgment, retrieve priority documents for the COP’s attention and routinely provide recommendation of appropriate action to ensure timely execution.
  • Draft and proofread outgoing correspondence on behalf of the COP and the Senior Management Team.
  • Prepare documents and PowerPoint presentations as requested by the COP and/or the Senior Management Team.
  • Process signature and mailing requests coming to the COPs desk from the various project sections (including administration/procurement, finance and technical areas).
  • Establish and manage a confidential filing system for the COP and the Senior Management Team.
  • The jobholder will process reports, memos, and minutes of senior management and other meetings as required by the COP.
  • Support selected project program implementation activities including event and meeting logistics management, as requested by supervisor.
  • Process domestic and international travel itineraries, expense vouchers and visa procurements for the COP and other senior management staff.
  • Perform any other related duties assigned by the COP and the senior Management Team.

Qualifications, Skills and Experience: 

  • The applicant for the USAID Project Executive Office Assistant job must hold a Bachelor’s Degree in Business Administration, Secretarial Studies, Office Management or another relevant field
  • At least three years of relevant work experience in a similar job with knowledge of modern Office methods and practices.
  • Excellent command of both written and spoken English with good interpersonal skills.
  • High level of organizational skills with keen attention to detail
  • Computer literacy skills
  • Hold a post-graduate qualification in Business Administration or Management is an added advantage.
  • High level of organizational skills with keen attention to detail
  • Proactive and able to work with minimal supervision
  • High level of integrity, Confidentiality & Professionalism.

Please note: Only candidates who are eligible to work in Uganda for an indefinite period without a need for sponsorship will be considered for this position.

How to Apply

All suitably qualified and interested candidates who wish to join the URC should upload their updated CVs / résumés and cover letters at the link below. Also, please complete your application form and attach a completed USAID Form 1420 Contractor Employee Biographical Data Sheet as well, download it here: https://www.usaid.gov/sites/default/files/AID1420-17.doc.

Click Here: https://www.urc-chs.com/careers?gnk=job&gni=8a7887a8670aebc4016756a90bdc6e43

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