Closing date: 08 Feb 2019
Jhpiego seeks a Director, Financial Management and Operations, to provide financial and administrative management for an upcoming United States’ government (USG) integrated HIV prevention project in Malawi. The project aims to prevent new HIV infections in priority populations through increased uptake of high quality VMMC services among males aged 15-29. The project aims to increase availability of and access to VMMC services, increase demand for VMMC among targeted age- groups, improve quality of VMMC services, and strengthen linkages between VMMC and other services. The project will operate over a five-year period.
The Director will provide financial and administrative management, overseeing all financial, contractual, information technology, human resources, and procurement aspects. S/he will ensure that the financial reports are compatible with standard accounting practices and follow Jhpiego and USG rules and regulations.
This position is contingent upon award from USG. Malawian nationals are strongly encouraged to apply.
City location to be finalized upon award.Responsibilities
- Ensure accurate financial, contractual and administrative reporting of the project compliant with Jhpiego and USG rules and regulations, and terms and conditions of the award
- Oversee day-to-day coordination of financial activities ensuring cost efficiency
- Maintain and administer an on-site financial accounting and bookkeeping system (QuickBooks) required to assure the integrity and effective performance of financial operations and prepare monthly reports
- Manage all sub-grants, ensuring compliance and reporting of sub-awardee, and building their capacity as needed
- Coordinate with the human resources and administrative team to ensure resources and procedures are in place for project;
- Oversee project’s day-to-day cash needs, payments, procurement, contracts, sub-grants, reviewing/processing invoices, district office start-up, operation systems, policies and procedures, consultant payments
- Provide guidance to project team members regarding the financial requirements of the project and office operations in compliance with USG, Johns Hopkins University, and Jhpiego procedures and policies
- Lead the development, monitoring, and review of project budgets; review monthly financial analysis and budget vs. expense reports to determine reasonableness of variances and take appropriate actions, as required
- Provide guidance, monitoring and support to project team, including procurement for goods and services, logistical support for local and international travel (including expense reports) for staff and consultants, contracts development and management and maintenance of office inventory
- Facilitate the work of external audits and ensure that financial records are properly maintained and readily available during audits
- Direct and oversee the monitoring and annual auditing of cost-share requirements, tracking and reporting
- Contribute to developing work plans and annual budgets for project activities and local office costs
- Ensure that USG resources are appropriately directed to project priorities and are in line with project work plans
- Provide financial reports, including pipeline analysis, quarterly project reports, as requested by the donor
- Mentor, support, supervise and manage a team of highly qualified staff and align their efforts in concert with project goals to ensure rapid and sustainable results
- Ensure that Jhpiego administrative procedures are in place for the project and staff are in compliance.
- A Master’s Degree in Business Administration, Finance, Accounting or other relevant field; or, a Bachelor’s or certified accounting degree with 10 years experience.
- Minimum 8 years experience in accounting, operations and financial management of large-scale, complex, international development assistance programs.
- Demonstrated supervisory experience, interpersonal skills and team building experience.
- Familiarity with USG financial reporting and compliance requirements.
- Demonstrated experience and skills in developing and managing large budgets, including proficiency in relevant computer applications and databases.
- Three to five years of relevant grants and contract management experience.
- Demonstrated experience organizing resources and establishing priorities
- Subcontract or subagreement financial management experience
- Knowledge of financing mechanisms - contracts and grants and their relevant terms and conditions
- Experience developing and/or implementing finance and accounting policies, procedures and systems
- Excellent verbal, written, interpersonal, and presentation skills in English
- Experience hiring and supervising personnel
- Excellent diplomacy skills and a proven ability to establish and maintain interpersonal and professional relationships with USG, host-country counterparts and representatives from other key stakeholders such as NGOs, CSOs, and the private sector
- Ability to coach, mentor and develop financial and administrative capacity of project staff
- In depth knowledge financial software applications, databases and spreadsheets, including QuickBooks Enterprise, and Microsoft Office
- Ability to travel nationally and internationally 25%