Job Summary

The main focus of this role is to efficiently manage administration activities in relation to the company’s office. This may involve working with confidential and sensitive information.

  • Minimum Qualification: Diploma
  • Experience Level: Mid level
  • Experience Length: 2 years

Job Description

 Genius Hub is a recruitment Firm that specializes in talent search and placement of highly skilled individuals. We are looking for highly motivated and knowledgeable individuals for our client as Administrators.

Our client is a Tertiary Education Institution and is looking for self-motivated and qualified Administrators. The ideal candidates will be required to provide office and field administrative support to the team.

Key Responsibilities

  • Implement and maintain administration systems and ensuring that all administrative duties are maintained up to date within the office;
  • Assist the directors in monitoring and following up on all matters related to the institution;
  • Processing, invoicing and logging of new customer accounts on company systems;
  • First-line support to customers and the team, following upon requests and providing supplementary information as required;
  • Booking meeting rooms, sourcing reports, and briefings, proactively considering likely agenda topics of a future meeting, etc.;
  • Developing and maintaining an accurate and accessible filing system;
  • Team diary management and supporting the team with travel arrangements;
  • Progress chasing of reports and actions;
  • Accurately recording notes/ actions from meetings;
  • Supporting team with general administration activities, not limited to completing forms, notes, preparing information, printing etc.;
  • Deal with all customer queries and ensure that all administrative matters are dealt with in an efficient and timely manner;
  • Deliver a high level of customer service and professionalism with internal and external clients;     
  • Reconcile any discrepancies or errors identified by engaging with customers through answering questions and providing assistance to them as required;
  • Ensuring that the office infrastructure and equipment are in proper working conditions;
  • General office management such as ordering stationary;
  • Handling external and internal communications or management systems;
  • Perform any other duties as assigned.


·         Skills in Microsoft Office software(Excel, word and powerpoint);

·         Excellent written and oral communication skills;

·         Excellent interpersonal skills and demonstrable experience of working positively with customers;

·         Attention to detail, organized and proactive;

·         Strong numeric skills;

·         Self-motivated, confident and focused;

·         Able to manage own time and prioritize workloads effectively;

·         Experience of working with confidential information and in a customer-focused environment

·         Enjoy working with policies and processes.



·    Education background of A bachelor’s degree in Business Administration or a related field;

·    Proven working experience in administrative roles in a busy environment;

·    Ability to multi-task, prioritize, and manage time effectively;

·    Ability to apply discretion;

·    Proactive and takes initiative;

·    Beyond reproach in their way of working;

·    Agile and adaptable;

·    Ability to work under pressure and out of regular work hours;

·    Problem-solving skills;

·    Ability to work both independently and in a team-oriented, collaborative environment

·    Local and International applicants are encouraged.


Interested applicants should send their applications, CVs and academic documents to not later 30 August 2019 for the attention of the Recruitment Director. Please Quote Reference GH2019/047.


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