Job Summary

The main focus of this role is to efficiently manage administration activities in relation to the company’s office. This may involve working with confidential and sensitive information.

  • Minimum Qualification: Diploma
  • Experience Level: Mid level
  • Experience Length: 2 years

Job Description

 Genius Hub is a recruitment Firm that specializes in talent search and placement of highly skilled individuals. We are looking for highly motivated and knowledgeable individuals for our client as Administrators.

Our client is a Tertiary Education Institution and is looking for self-motivated and qualified Administrators. The ideal candidates will be required to provide office and field administrative support to the team.

Key Responsibilities

  • Implement and maintain administration systems and ensuring that all administrative duties are maintained up to date within the office;
  • Assist the directors in monitoring and following up on all matters related to the institution;
  • Processing, invoicing and logging of new customer accounts on company systems;
  • First-line support to customers and the team, following upon requests and providing supplementary information as required;
  • Booking meeting rooms, sourcing reports, and briefings, proactively considering likely agenda topics of a future meeting, etc.;
  • Developing and maintaining an accurate and accessible filing system;
  • Team diary management and supporting the team with travel arrangements;
  • Progress chasing of reports and actions;
  • Accurately recording notes/ actions from meetings;
  • Supporting team with general administration activities, not limited to completing forms, notes, preparing information, printing etc.;
  • Deal with all customer queries and ensure that all administrative matters are dealt with in an efficient and timely manner;
  • Deliver a high level of customer service and professionalism with internal and external clients;     
  • Reconcile any discrepancies or errors identified by engaging with customers through answering questions and providing assistance to them as required;
  • Ensuring that the office infrastructure and equipment are in proper working conditions;
  • General office management such as ordering stationary;
  • Handling external and internal communications or management systems;
  • Perform any other duties as assigned.

Skills

·         Skills in Microsoft Office software(Excel, word and powerpoint);

·         Excellent written and oral communication skills;

·         Excellent interpersonal skills and demonstrable experience of working positively with customers;

·         Attention to detail, organized and proactive;

·         Strong numeric skills;

·         Self-motivated, confident and focused;

·         Able to manage own time and prioritize workloads effectively;

·         Experience of working with confidential information and in a customer-focused environment

·         Enjoy working with policies and processes.

 

Requirements

·    Education background of A bachelor’s degree in Business Administration or a related field;

·    Proven working experience in administrative roles in a busy environment;

·    Ability to multi-task, prioritize, and manage time effectively;

·    Ability to apply discretion;

·    Proactive and takes initiative;

·    Beyond reproach in their way of working;

·    Agile and adaptable;

·    Ability to work under pressure and out of regular work hours;

·    Problem-solving skills;

·    Ability to work both independently and in a team-oriented, collaborative environment

·    Local and International applicants are encouraged.

 

Interested applicants should send their applications, CVs and academic documents to geniushub@kskassociates.net not later 30 August 2019 for the attention of the Recruitment Director. Please Quote Reference GH2019/047.

 

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