Administrative Assistant

New

Uganda Christian University (UCU)

Job Summary

Oversee the day to-day running of the Faculty Office

  • Minimum Qualification: Diploma
  • Experience Level: Mid level
  • Experience Length: 2 years

Job Description

Salary Scale: CU 8

Location: Mukono Campus

Division: Deputy Vice Chancellor – Academic Affairs

Report: Dean Faculty of Social Sciences

Duty Station: Faculty of Social Sciences

Main duties and responsibilities: 

  1. Updating lecturers on any necessary information that concerns them e.g. internal communications from the Dean and University Administration.

  2. Ensure that the time table is working well, link Lecturers to students in cases of any need, update the Dean and the Lecturers on issues as they arise, and maintain general cleanliness and organization of the School offices.

  3. Requisition and account for funds for workshops, seminars and other related activities.

  4. Receiving communications from other Departments and Faculties for the Dean to respond to and give feedback accordingly.

  5. Requisition for equipment, furniture and other supplies for the School and ensure their maintenance.

  6. Organizing and attending meetings when necessary.

  7. Attending to students’ academic and other issues as they arise, and refer to the Dean where necessary.

  8. Attending to parents and guardians on issues regarding their children’s academic and social affairs

  9. Handling students’ course work and examination results.

  10. Following up on students and Lecturers to meet deadlines.

  11. Acting as a link between students and Dean/Lecturers and vice versa where necessary.

  12. Working with the Faculty QA Coordinator to Disseminate evaluation forms, for evaluating Lecturers to students, receiving them back, and compiling them for the Dean.

  13. Promoting rapport between University administration and Lecturers/Tutors, and students for the smooth running of the Faculty.

  14. Making testimonials and recommendations for students for the Dean to sign whenever required.

  15. Participating in making and follow up of execution of the work plan and budget for the Faculty.

  16. Any other duties assigned by the Dean/Programme Coordinators.


Preferred Skills:

Qualifications and experience:

  1. Must have a Bachelor's degree from a recognized Institution of Higher learning.

  2. Must have at least two (2) years of working experience performing administrative tasks.

  3. Must have excellent computer skills (Word, Excel, Access, Power point and internet).

  4. Must have experience in minute taking.

  5. Must have good interpersonal skills especially when dealing with students, staff and visitors.

  6. Must be a person of high integrity with an excellent work ethic.

  7. Must be able to work under pressure to meet deadlines and be available to work after normal working hours.

  8. Must be a committed and practicing Christian.

Application Method:

  1. Send two (2) copies of an application letter together with an updated Curriculum Vitae and three references (Academic, Pastoral & Leadership).

  2. Two (2) copies of certified academic and professional certificates and transcripts

  3. Please Note: Applications sent online should have all the attachments as ONE PDF document otherwise they will not be considered.

To:

The Director, Human Resource & Administration

Uganda Christian University

Pilkington Building

Po Box 4, Mukono

Email: jobs@ucu.ac.ug

Deadline: Friday, 24th May 2019, 5:00pm.

Only short listed applicants will be contacted

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