administrative assistant

Outside Uganda Full Time NGO
USh Confidential
1 month ago

Job Summary

Ensure that the office is cleaned at the right time and the reception reflects the values of Tupime Kaunti Project and Palladium as a whole.

  • Minimum Qualification: Bachelor
  • Experience Level: Mid level
  • Experience Length: 1 year

Job Description

 Administrative Assistant

from Palladium International
Closing date: 17 Apr 2018

In Kenya, Palladium manages the USAID-funded Tupime Kaunti project (TK). TK works with key stakeholders to support ongoing activities by the national and county governments and other development partners to strengthen outcome measurements, learning and accountability (MLA) systems in order to provide quality data and synthesized information for planning, implementation, policy development and decision making. This activity will focus its support in the following HIV, malaria and MNCH focal counties of Homabay, Migori, Kisii, Kakamega, Busia, Vihiga, Bungoma, and Kisumu.

The Palladium led TK team includes Plan International and the Kenyan School of Government. Together we bring a deep knowledge of the country context-in particular, experience working on strengthening HIS in devolved counties. We have a collective track record in governance, health M&E and data systems, ICT and analytics, data demand and use, and capacity building strategies at all levels of the health system. Team partners are currently working in 7 of the 8 focus counties which favors a rapid start-up. Through our existing projects, the partners have established collaborative working relationships with local nongovernmental, community-based, and faith-based organizations (NGO/CBO/FBO) and the County Health Management Teams (CHMTs) that will facilitate work planning and the achievement of project results.

  • Welcoming visitors, determining nature of business, and directing them as appropriate.
    • Ensure that the office is cleaned at the right time and the reception reflects the values of Tupime Kaunti Project and Palladium as a whole.
    • Maintain a record of office supply inventories and monitoring usage.
    • Maintain staff administrative database that include telephone contacts, Staff welfare updates, alternative email contacts, etc.
    • Ensure well-functioning of office equipment. Any repair works (electrical, plumbing, furniture) are reported and plans for repairs made.
    • Answering incoming calls and forwarding calls and messages to appropriate personnel.
    • Sorting and distributing incoming mails, invoices and other documents, prepare outgoing mails for pickup and/or courier.
    • Requesting for Petty Cash to cater for miscellaneous expenses.
    • Handle access to the office by issuing out keys, and maintaining their records
    • Providing needed administrative support, and
    • any other duties assigned by management

Desired Qualification

  • A Diploma in Business administration, Secretarial studies, Front office management or any other related field
    • At least one-year experience in a busy working environment, preferably an NGO is an added advantage
    • Strong written and verbal communications skills; fluency in English
    • Good interpersonal skills
    • Kenyan National

Please follow this link to apply:

Share this job post