Administrative Assistant

New

International Committee of Red Cross ( ICRC )

Job Summary

Ensures the implementation of the ICRC Uganda Financial Rules.

  • Minimum Qualification: Bachelor
  • Experience Level: Entry level
  • Experience Length: 2 years

Job Description

Deadline of this Job: 17th May 2019   


The International Committee of Red Cross ( ICRC ) is a neutral and independent international humanitarian organisation, which assists and protects victims of armed conflicts and other situations of violence. The ICRC Delegation has an immediate opening for the following position:
Title: Administrative Assistant 
Duty Station: Yumbe
Working hours: 40 hours a week
Reports to: Head of Office. 

MAIN RESPONSIBILITIES AND TASKS

Financial Management
• Ensures the implementation of the ICRC Uganda Financial Rules. 
• Explains financial procedures to staff members and implements them according to the guidelines. 
• Ensures a daily funds report from the accounting system to the Head of office. 
• Participates in the closure of the monthly accounting and ensures approvals by Head of office. 
Cash and Bank handling
• Handles all cash and bank transactions in relation with the office. Ensures that the office has enough funds to run the operations at any time. 
• H andles bank reconciliations and funds request from Yumbe office 
• Analyses certain expenses, ensures follow up and proposes corrective measures and explains any discrepancies or specific administrative financial issues to the Head of office. 
• Handles minor purchases. 
Human resources
• Ensures respect of employment conditions and rules at all times and shares information with all staff 
• Ensures respect of employment conditions for daily/ temporary workers at all times. 
• Supervises the support staff for the office and residences. 
Premises management
• Ensures that the office and the residences have the necessary electricity and water. 
• Ensures maintenance of premises and the replenishment of equipment when needed. 
• Supervises renovation/ maintenance works and service providers 
• Supervises the performance of the security companies. 
• Carries inventories for equipment and furniture regularly. 
Travel and accommodation
• Organises accommodation for new comers and visitors
• Handles the reception of visitors
• Organises the necessary facilitation to support planned field and events
Others
• ICT relay in the field, updating the ICT department in Kampala on the functionality of ICT infrastructure.

Minimum required knowledge and experience:
• University degree in Business Administration
• 2 years’ work experience in a similar field
• Excellent knowledge of written and spoken English and local language
• Very good computer skills
• Good planning and organisation skills
• Discrete and reliable person, trustful and rigorous
• Available for immediate deployment

Job Education Requirements: Degree 

Job Experience Requirements: 2 years’ 

Job application procedure
Interested candidates will have to submit their application, CV and copies of only academic certificates/transcripts to:
kam_hrrecruitment_services@icrc.org by Friday 17 May 2019. Attach your documents as a single file/document.

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