Accounts Assistant

Mbale Clinical Research Institute

Job Summary

To provide the required support in finance and administration of the institute

  • Minimum Qualification: Diploma
  • Experience Level: Entry level
  • Experience Length: 2 years

Job Description

Deadline of this Job: 28th February 2019   

Duty Station: Mbale , Uganda , East Africa , 256 

JOB TITLE: Accounts Assistant 
Job Grade: MCRI salary Scale Level 5 step 1
Reports To: Accountant
Direct Reports: None
Employment Category: Contract
Duty Station: Mbale-Uganda

Specific Responsibilities:
• Responsible for all bookkeeping including handling and reconciliation of petty cash. 
• Assist the Accountant in reconciling supplier and customer accounts by receiving and reviewing invoices/payment requests submitted for payments.
• Prepare requisitions in accordance with laid down procedures for services received by the Institute. 
• Maintain a filling system relating to all financial and administration information/ documents of the Institute. 
• Ensuring that all processes are followed and all correct forms and documents are completed according to the relevant processes and dully signed, prior to effecting payments. 
• Ensure payment documents are properly and promptly stamped as “PAID”.
• Assist the Accountant to record financial transactions in the SAGE Accounting software to ensure that projects reflect complete expenditures for the month. 
• Ensure all new assets are properly tagged before they are dispatched to users. 
• In consultation with the Accountant, organize and maintain MCRI store records. 
• Updating and implementing all necessary business policies and accounting practices; improving the finance department’s overall policy and procedure manual. 
• Undertake any other duties as shall be assigned from time to time. 

Necessary skills & attributes
• A minimum of two years’ experience doing accounting work 
• Hands on experience in the use of spreadsheets and donor fund management 
• Understanding the application of Generally accepted accounting principles and Financial Reporting Standards. 
• Knowledge and experience in computerized accounting systems. 
• Skills in Basic Accounting and Bookkeeping. 
• Ability to maintain strict confidentiality in performing the Finance duties. 
• Good communication and interpersonal skills. 
• Honesty and Integrity 
• Fluent in English
• Written and spoken. 
• Ability to meet assigned deadlines, support team members and uphold team spirit. 

Qualifications Required
• Part professional accounting qualifications
• CPA Level 3 BUT CPA level 4 preferred. 
• A graduate with a Bachelor’s degree in accounting, business, finance or other relevant discipline is an added advantage.


Job application procedure
If you are the right candidate, please send your application letter plus the following: 
• An up-to-date CV, highlighting relevant skills and experience (presented in relation to each of the responsibilities and each of the experience areas listed above) 
• The names and contacts of three referees, and a daytime contact telephone number of each of them. 
• Copies of Academic certifi cates and transcripts for O’ level, A’ level, Under-graduate, post-graduate and professional qualifi cations. 
• The names and contacts of your immediate supervisor(s) in your current or immediate previous jobs. 
• Your daytime contact telephone number; and 
• A statement and proof of current remuneration Package 
Please submit your application electronically to:
The Human Resource Manager
Mbale Clinical Research Institute
Plot 29-33, Pallisa Road
P.O Box 1966, Mbale
Tel: +256 454660416
Email: , 
Closing Date: 28th February 2019
Only shortlisted candidates will be contacted by 5th March and interview will take place between 11th -15th March 2019.

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