REPORTS TO : Chief Accountant
REPORTING STRUCTURE :
Ensure that all sales receipts are entered and correctly allocated against customer accounts in the system
Prepare and analyze customer reports as and when required
Provide support to sales representatives in terms of generating customer reports
Process end month customer statements
Receive and respond to any inquiries on customer accounts
Process, analyze and post all purchase invoices
Reconcile supplier accounts and prepare supplier payments analysis
Maintain good relations with suppliers
Cash and Bank
Ensure all receipts and payments are accurately posted in the system
Analyse petty cash expenses and post into the system
Ensure that all supporting bank deposit slips and PDQ receipts are received, checked against the summaries and filed
Ensure that monthly statutory deductions are paid to the respective statutory bodies within the deadlines
Co-ordinate with the office staff to ensure that cheque payment are sent to the payee in a timely manner
Prepare documentation for foreign currency payments, forex currency purchase, banker’s cheque, bank guarantees, and any other instructions to the bank as may be required
Ensure that all licenses are renewed as and when required and that all branches comply with the legal requirements in this respect
Ensure that all insurance policies have been renewed and are valid and that the files are updated with any changes
Maintain good relations with external parties
Oversee and maintain the director’s personal accounts
Maintain all files in respect of company vehicles and company properties
Writing and reporting.
Planning and organizing.
Coping with pressure.
Learning and researching.
7. EDUCATION, EXPERIENCE, AND KNOWLEDGE
Diploma in accounting or equivalent preferred
Professional accounting qualification i.e. ACCA, CPA(U) or CPA(K)
At least 2 years working knowledge in a busy accounts department
Computer literacy in MS office packages
Knowledge of working with accounting software. Working knowledge of SAP would be an added advantage
Knowledge of Kenyan tax laws and regulations