Accounting Officer


Job Summary

This position is responsible for assisting the Chief Accountant in carrying out accounting duties including but not limited to management of accounts receivable, accounts payable, cash and bank, tax and statutory records management, insurance records management, local authority licenses, etc and inputting accounting data.

  • Minimum Qualification: Diploma
  • Experience Level: Entry level
  • Experience Length: 2 years

Job Description

REPORTS TO : Chief Accountant



Accounts Receivable

  1. Ensure that all sales receipts are entered and correctly allocated against customer accounts in the system

  2. Prepare and analyze customer reports as and when required

  3. Provide support to sales representatives in terms of generating customer reports

  4. Process end month customer statements

  5. Receive and respond to any inquiries on customer accounts

Accounts Payable

  1. Process, analyze and post all purchase invoices

  2. Reconcile supplier accounts and prepare supplier payments analysis

  3. Maintain good relations with suppliers

Cash and Bank

  1. Ensure all receipts and payments are accurately posted in the system

  2. Analyse petty cash expenses and post into the system

General Administration

  1. Ensure that all supporting bank deposit slips and PDQ receipts are received, checked against the summaries and filed

  2. Ensure that monthly statutory deductions are paid to the respective statutory bodies within the deadlines

  3. Co-ordinate with the office staff to ensure that cheque payment are sent to the payee in a timely manner

  4. Prepare documentation for foreign currency payments, forex currency purchase, banker’s cheque, bank guarantees, and any other instructions to the bank as may be required

  5. Ensure that all licenses are renewed as and when required and that all branches comply with the legal requirements in this respect

  6. Ensure that all insurance policies have been renewed and are valid and that the files are updated with any changes

  7. Maintain good relations with external parties

  8. Oversee and maintain the director’s personal accounts

  9. Maintain all files in respect of company vehicles and company properties


  1. Writing and reporting.

  2. Analyzing information.

  3. Planning and organizing.

  4. Coping with pressure.

  5. Learning and researching.


  1. Diploma in accounting or equivalent preferred

  2. Professional accounting qualification i.e. ACCA, CPA(U) or CPA(K)

  3. At least 2 years working knowledge in a busy accounts department

  4. Computer literacy in MS office packages

  5. Knowledge of working with accounting software. Working knowledge of SAP would be an added advantage

  6. Knowledge of Kenyan tax laws and regulations


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