{"id":809,"date":"2020-03-09T14:18:53","date_gmt":"2020-03-09T12:18:53","guid":{"rendered":"https:\/\/bmugdev.wpengine.com\/?p=809"},"modified":"2022-01-27T18:23:14","modified_gmt":"2022-01-27T16:23:14","slug":"announcing-employee-termination","status":"publish","type":"post","link":"https:\/\/www.brightermonday.co.ug\/discover\/announcing-employee-termination","title":{"rendered":"Employee Termination; How to Communicate"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">In every business entity, recession is inevitable. Sometimes it cuts across both the customers and businesses. Companies are forced to let go of employees so as to curb the financial situations and remain afloat. Letting go of an employee can be a daunting task, especially if that was not a <\/span><a class=\"article-body-links\"href=\"https:\/\/www.brightermonday.co.ke\/blog\/bad-hire\/\"><span style=\"font-weight: 400;\">bad hire<\/span><\/a><span style=\"font-weight: 400;\">. With Artificial Intelligence becoming popular, easy and more efficient, some positions are termed redundant for the current market, leading to employee termination. When this happens, the method of conveying such information can break the balance between a bad and good employee exit. The following are tips to figure out the right approach.<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<label for=\"ez-toc-cssicon-toggle-item-6a06dc2b7d533\" class=\"ez-toc-cssicon-toggle-label\"><span class=\"ez-toc-cssicon\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/label><input type=\"checkbox\"  id=\"ez-toc-cssicon-toggle-item-6a06dc2b7d533\"  aria-label=\"Toggle\" \/><nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.brightermonday.co.ug\/discover\/announcing-employee-termination\/#Identify_The_Right_Time_To_Communicate\" >Identify The Right Time To Communicate<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.brightermonday.co.ug\/discover\/announcing-employee-termination\/#Communicate_Efficiently\" >Communicate Efficiently<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.brightermonday.co.ug\/discover\/announcing-employee-termination\/#Know_What_To_Say\" >Know What To Say<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.brightermonday.co.ug\/discover\/announcing-employee-termination\/#Maintain_Professionalism\" >Maintain Professionalism&nbsp;<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.brightermonday.co.ug\/discover\/announcing-employee-termination\/#Understand_the_Essence_of_Time\" >Understand the Essence of Time<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.brightermonday.co.ug\/discover\/announcing-employee-termination\/#How_To_Fill_An_Urgent_Role\" >How To Fill An Urgent Role<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Identify_The_Right_Time_To_Communicate\"><\/span><span style=\"font-weight: 400;\">Identify The Right Time To Communicate<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">If you have a large organization, chances are high the employee collaborates with other members of the team. Identify when to communicate to the said employee and the rest of the team about the termination. It is necessary to keep this drama free, to avoid office gossip and politics.&nbsp;<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-810\" src=\"https:\/\/www.brightermonday.co.ug\/discover\/wp-content\/uploads\/2020\/03\/Management_1200by630.jpg\" alt=\"Employee Termination\" width=\"1200\" height=\"630\" srcset=\"https:\/\/www.brightermonday.co.ug\/discover\/wp-content\/uploads\/2020\/03\/Management_1200by630.jpg 1200w, https:\/\/www.brightermonday.co.ug\/discover\/wp-content\/uploads\/2020\/03\/Management_1200by630-378x198.jpg 378w, https:\/\/www.brightermonday.co.ug\/discover\/wp-content\/uploads\/2020\/03\/Management_1200by630-1024x538.jpg 1024w, https:\/\/www.brightermonday.co.ug\/discover\/wp-content\/uploads\/2020\/03\/Management_1200by630-770x404.jpg 770w, https:\/\/www.brightermonday.co.ug\/discover\/wp-content\/uploads\/2020\/03\/Management_1200by630-600x315.jpg 600w, https:\/\/www.brightermonday.co.ug\/discover\/wp-content\/uploads\/2020\/03\/Management_1200by630-390x205.jpg 390w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">The best approach in the case is to share only facts. Avoid explanations and justifications. Just state simple facts, as shown below;<\/span><\/p>\n<p><strong><i>X no longer works with our company. Our transition plan during this period is ABC until we find a suitable replacement. If you have any questions or concerns, please talk to Y.<\/i><\/strong><\/p>\n<p><span style=\"font-weight: 400;\">Such a delivery whether on email or in a meeting presents facts and leaves no room for unnecessary information.&nbsp;<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Communicate_Efficiently\"><\/span><span style=\"font-weight: 400;\">Communicate Efficiently<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Naturally, rumors spread faster than the truth. Lack of proper communication between the employees and management, or employees and colleagues, leaves room for <\/span><a class=\"article-body-links\"href=\"https:\/\/www.brightermonday.co.ug\/discover\/workplace-gossip\"><span style=\"font-weight: 400;\">gossip<\/span><\/a><span style=\"font-weight: 400;\"> spreading through the office. This ultimately erodes trust, creates fear and reduces concentration of the employees. Once the company identifies who to let go, the process of employee termination should start as fast as it can, to avoid instances of creating a panic situation.&nbsp;<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Know_What_To_Say\"><\/span><span style=\"font-weight: 400;\">Know What To Say<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Identify the right medium of communicating with the employee. This depends on the company size, culture and organizational structures. An entry-level employee termination is different from letting go a senior position. If the said employee collaborated with various departments in the organization, it is essential to gather them in for a quick meeting to pass on the information. However, if they did not work directly with other departments, sending in a quick and precise email is advised.&nbsp;<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-724\" src=\"https:\/\/www.brightermonday.co.ug\/discover\/wp-content\/uploads\/2019\/07\/Stay-Proactive-Take-Initiative_1200by630.png\" alt=\"Communicate Immediately\" width=\"1200\" height=\"630\" srcset=\"https:\/\/www.brightermonday.co.ug\/discover\/wp-content\/uploads\/2019\/07\/Stay-Proactive-Take-Initiative_1200by630.png 1200w, https:\/\/www.brightermonday.co.ug\/discover\/wp-content\/uploads\/2019\/07\/Stay-Proactive-Take-Initiative_1200by630-378x198.png 378w, https:\/\/www.brightermonday.co.ug\/discover\/wp-content\/uploads\/2019\/07\/Stay-Proactive-Take-Initiative_1200by630-1024x538.png 1024w, https:\/\/www.brightermonday.co.ug\/discover\/wp-content\/uploads\/2019\/07\/Stay-Proactive-Take-Initiative_1200by630-770x404.png 770w, https:\/\/www.brightermonday.co.ug\/discover\/wp-content\/uploads\/2019\/07\/Stay-Proactive-Take-Initiative_1200by630-600x315.png 600w, https:\/\/www.brightermonday.co.ug\/discover\/wp-content\/uploads\/2019\/07\/Stay-Proactive-Take-Initiative_1200by630-390x205.png 390w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Maintain_Professionalism\"><\/span><span style=\"font-weight: 400;\">Maintain Professionalism&nbsp;<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Understand the company policies and strive to stick to the guidelines as stipulated. Once the management and the employees understand what is expected of them, the employee termination process gets easier to execute. Understand that the decision is inevitable, and a communication plan will be needed eventually. It is good practice to make the employees understand that the company values them, and that the termination is not a sign of their incapabilities, but a decision that the business makes to stay relevant and active.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Do not comment on the employee\u2019s reason for termination. It not only creates room for speculation and rumors. It may also expose the company to legal consequences if the termination prompts legal action.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Understand_the_Essence_of_Time\"><\/span><span style=\"font-weight: 400;\">Understand the Essence of Time<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-763\" src=\"https:\/\/www.brightermonday.co.ug\/discover\/wp-content\/uploads\/2019\/11\/Frustration.png\" alt=\"It is inevitable\" width=\"1200\" height=\"630\" srcset=\"https:\/\/www.brightermonday.co.ug\/discover\/wp-content\/uploads\/2019\/11\/Frustration.png 1200w, https:\/\/www.brightermonday.co.ug\/discover\/wp-content\/uploads\/2019\/11\/Frustration-378x198.png 378w, https:\/\/www.brightermonday.co.ug\/discover\/wp-content\/uploads\/2019\/11\/Frustration-1024x538.png 1024w, https:\/\/www.brightermonday.co.ug\/discover\/wp-content\/uploads\/2019\/11\/Frustration-770x404.png 770w, https:\/\/www.brightermonday.co.ug\/discover\/wp-content\/uploads\/2019\/11\/Frustration-600x315.png 600w, https:\/\/www.brightermonday.co.ug\/discover\/wp-content\/uploads\/2019\/11\/Frustration-390x205.png 390w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Like everything else, timing is essential in conveying information. News such as employee termination can be hard to share, albeit necessary. It can be hard when the said employee has been an integral part of the organization. You do not have to rush through the process, allow yourself to gather thoughts for an amicable communication system. Inform the direct reports of the said employee as soon as you can and other members of the team can be informed the next day, once you are ready. Strive to give the termination notice to an employee when they are least likely to be disrupted, for instance, after the day\u2019s tasks.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When letting a bad hire go, chances are all the avenues for improvement for both parties have been explored, and no compromise has been reached. It is easy to get angry and disappointed, but try and maintain professionalism throughout the process. As the manager, resist the urge to criticize the employee as it will only make the situation more complex.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"How_To_Fill_An_Urgent_Role\"><\/span><span style=\"font-weight: 400;\">How To Fill An Urgent Role<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Should you find yourself with a sudden urgent role that requires filling, BrighterMonday has a solution that incorporates state of the art technology and qualified HR experts to <\/span><a class=\"article-body-links\"href=\"https:\/\/www.brightermonday.co.ug\/employer\"><span style=\"font-weight: 400;\">get you the right fit faster.&nbsp;<\/span><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Employee termination is a difficult process to handle, even for the employers. Understanding how to communicate however, makes it easier. See how.<\/p>\n","protected":false},"author":114,"featured_media":811,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[134],"tags":[135,137],"content_author":[],"class_list":{"0":"post-809","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-employers","8":"tag-active-qualified-candidates","9":"tag-passive-qualified-candidates"},"_links":{"self":[{"href":"https:\/\/www.brightermonday.co.ug\/discover\/wp-json\/wp\/v2\/posts\/809","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.brightermonday.co.ug\/discover\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.brightermonday.co.ug\/discover\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.brightermonday.co.ug\/discover\/wp-json\/wp\/v2\/users\/114"}],"replies":[{"embeddable":true,"href":"https:\/\/www.brightermonday.co.ug\/discover\/wp-json\/wp\/v2\/comments?post=809"}],"version-history":[{"count":0,"href":"https:\/\/www.brightermonday.co.ug\/discover\/wp-json\/wp\/v2\/posts\/809\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.brightermonday.co.ug\/discover\/wp-json\/wp\/v2\/media\/811"}],"wp:attachment":[{"href":"https:\/\/www.brightermonday.co.ug\/discover\/wp-json\/wp\/v2\/media?parent=809"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.brightermonday.co.ug\/discover\/wp-json\/wp\/v2\/categories?post=809"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.brightermonday.co.ug\/discover\/wp-json\/wp\/v2\/tags?post=809"},{"taxonomy":"content_author","embeddable":true,"href":"https:\/\/www.brightermonday.co.ug\/discover\/wp-json\/wp\/v2\/content_author?post=809"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}